Fax cost calculator
What a fax line really costs per year, counting the line, the hardware, the consumables and the staff time.
Including taxes and surcharges, which are often a third of the bill.
Sent and received combined.
A $600 machine replaced every 4 years is $150.
Walking to it, re-sending failures, chasing confirmations, filing.
Wage plus payroll tax and benefits.
Enter any provider’s price. The comparison is only as good as this number.
This tool runs entirely in your browser. Nothing you enter is sent to VitalFax or stored anywhere.
- Current cost per year
$4,730.00
$1,090.00 direct plus $3,640.00 of staff time.
- Line rental
- $540.00per year
- Supplies and maintenance
- $400.00per year
- Hardware, amortised
- $150.00per year
- Staff time
- $3,640.00per year
30 minutes a day at $28.00 an hour, over 260 working days.
- Effective cost per page
- $0.493
Everything above, divided by the pages you actually move.
- Cloud fax at the rate entered
- $948.00per year
- Annual saving
- $3,782.00
Counting staff time. On direct costs alone the figure is $142.00 saved.
About this calculation
Most practices know what the phone line costs and stop there. The line is usually the smaller half. This totals the direct costs and the staff time, and compares them against cloud fax at a rate you enter yourself.
- Methodology version
- 1.0.0
- Last reviewed
- 2026-10-28